I Tried the ten Finest CMMS Software program—What You Must Know

On a scorching summer time day, the workplace AC broke down. The upkeep crew scrambled to search out the problem, however with no correct monitoring system, that they had no document of previous repairs or changed components.

Consequently, it took hours to repair, and within the meantime, productiveness plummeted, and everybody struggled within the warmth. That received me considering—how do upkeep groups, facility managers, and producers dealing with much more important gear take care of sudden breakdowns?

That’s once I began testing computerized upkeep administration system (CMMS) software program.

I explored G2 evaluations, researched numerous platforms, and examined completely different CMMS instruments to know their impression. I discovered that these methods transcend easy monitoring—they optimize asset efficiency, scale back downtime, and enhance general effectivity.

For those who’re trying to find the very best CMMS software program options, hold studying. I’m sharing insights from my testing expertise that will help you discover the proper instrument to your wants.

My high 10 greatest CMMS software program suggestions for 2025

Finest CMMS software program is designed to assist companies effectively observe, keep, and optimize their property. Whereas testing these instruments, I noticed how they simplify upkeep administration, scale back sudden downtime, and enhance general gear reliability.

Options like automated upkeep scheduling, real-time work order monitoring, and predictive insights assist companies keep away from gear failures as a substitute of regularly reacting to them. I may see how the very best CMMS software program did all of that and extra.

What makes CMMS software program price it: My opinion

• Handle numerous kinds of property and gear throughout a number of places
• Observe stock for spare components and supplies wanted for upkeep
• Schedule upkeep actions equivalent to inspections, repairs, and upgrades
• Handle sources (human and gear) and allocate them to upkeep operations
• Ship experiences on asset utilization, upkeep prices, and technician productiveness
• Guarantee asset compliance with security and environmental rules
• Present a mobile-friendly interface or cell apps for discipline service technicians

This knowledge has been pulled from G2 in 2025. Some evaluations have been edited for readability.

MaintainX is a cloud-based CMMS designed to assist companies streamline their upkeep operations. I examined it to know the way it enhances asset administration, work orders, and upkeep procedures. Having seen many professionals transition from spreadsheets, I used to be notably concerned about how MaintainX compares.

That stated, I did discover some areas for enchancment. The excessive degree of customization is a sturdy benefit, but it surely additionally will increase the danger of incorrect knowledge entry if customers aren’t cautious. Extra customizable consumer permissions may assist reduce errors and supply higher management over modifications.

The sheer variety of options may feel overwhelming at first. It took a while to navigate all the things confidently, and I can see how new CMMS customers would possibly expertise a steeper studying curve. Some further onboarding steering or tutorials may make the transition smoother.

One side that stood out as needing refinement was the QR label printing performance. Whereas it does generate QR codes, the present technique solely produces primary labels. It will be much more helpful if labels included asset descriptions and places and will be printed in bulk on sticker sheets for higher group.

What I dislike about MaintainX:

• Whereas I respect the excessive degree of customization, I did discover it will increase the potential for incorrect knowledge entry if customers aren’t cautious. Extra customizable consumer permissions may assist forestall errors and supply higher management over modifications.
• I discovered the system’s function set a bit overwhelming at first. It took me a while to get snug navigating all the things, and I think about that new customers would possibly face a steeper studying curve with out further onboarding steering.

What G2 customers dislike about MaintainX:

“The one change I might make to MaintainX is the power to customise the particular permissions of every full consumer within the system. “

– MaintainX Assessment, Joseph M.

Fiix CMMS is a cloud-based instrument that provides advantages like accessibility, scalability, decreased IT necessities, automated updates, and cost-effectiveness. It makes use of synthetic intelligence to research upkeep knowledge and discover tendencies.

One of many first issues I examined was the ease of implementation, and I used to be impressed by how easily the transition from a paper-based system went. The coaching was intuitive, and it didn’t take lengthy to get all the things up and operating.

The system’s means to retailer and analyze historic upkeep knowledge was a key spotlight. I discovered it simple to establish tendencies and observe upkeep indicators in ways in which another methods don’t supply as seamlessly. The knowledge analytics options, specifically, offered precious insights, making it attainable to take a extra data-driven strategy to upkeep planning.

One other space the place Fiix performs well is connectivity. It integrates smoothly with programmable logic controllers (PLC), permitting real-time knowledge assortment and automatic machine responses. It additionally connects with built-in plant methods (IPS) to centralize operations, bettering general effectivity. I examined its vibration evaluation integration, which helps detect mechanical points early, and its predictive upkeep instruments, which anticipate gear failures earlier than they occur, each are extremely precious for upkeep groups. 

I discovered it much less versatile than I anticipated. The system has some limitations in customizing schedules, which could possibly be difficult for groups with dynamic upkeep wants that require frequent changes.

I additionally explored the cell app and observed a couple of usability points. The Android and iOS variations didn’t align completely when it comes to options and performance, which could possibly be irritating for customers who depend on the app for on-the-go entry to work orders and schedules.

One other space that stood out to me was the language translations. Some translations weren’t carried out correctly, leading to a mixture of languages in sure areas. For groups working in multilingual environments, this might create confusion, as customers would possibly wrestle to totally perceive particular options or instructions.

What I dislike about Fiix CMMS:

• I observed that scheduling upkeep work orders prematurely wasn’t as versatile as I anticipated. The system has limitations relating to customizing the schedule, which could possibly be problematic for groups with extra dynamic upkeep wants.
• I bumped into some usability points with the cell app. The options of the Android and iOS variations didn’t align properly, and this inconsistency could possibly be irritating for customers needing dependable entry to work orders and schedules on the go.

What G2 customers dislike about Fiix CMMS:

“The system lacks a sophisticated choice for creating scheduled upkeep work orders, comparable to what’s obtainable within the SAP Supplies Administration (MM) module. It permits duplicate inspection orders with out an clever test to forestall them. The app doesn’t absolutely meet expectations, because the Android and Apple variations differ considerably. Some options aren’t translated into the chosen language, resulting in info being displayed in English. Moreover, there isn’t any assist for the Brazilian forex (reais). The system additionally doesn’t permit estimated and execution occasions to be divided into minutes, making it troublesome to transform fractional hours precisely.”

– Fiix CMMS Assessment, Guilherme C.

When testing Limble, a cloud-based CMMS, I explored its capabilities for professionals managing upkeep operations in industries like manufacturing, healthcare, and services administration.

One of many first issues that stood out to me was its customizability. Limble gives a excessive diploma of flexibility, permitting groups to configure the system to suit their particular wants—whether or not it’s creating customized fields or refining how upkeep duties are tracked. This adaptability makes it simpler to combine into present workflows with out requiring main changes.

The consumer interface additionally made a powerful impression on me. It’s clear, intuitive, and straightforward to navigate, making it accessible even for these new to CMMS software program. The setup course of was easy, guaranteeing a easy transition with out pointless issues.

One other key function was the dashboard, which updates each 5 minutes. The flexibility to customise which knowledge is displayed—and the way it seems—made it simple for me, a newbie, to watch key metrics in real-time, providing precious insights at a look.

Nonetheless, I did face some challenges when organising customized dashboard widgets. Whereas the widgets themselves are useful, there are a whole lot of technical settings and choices that may be overwhelming. It took a little bit of time to fine-tune these settings, and typically, the multitude of choices made it difficult to get the precise knowledge I wanted.

Reporting additionally posed a little bit of a problem. Whereas Limble is user-friendly, extracting extra detailed experiences from particular datasets may be troublesome. Typically, I discovered myself exporting knowledge to Excel for manipulation, which added an additional step. I belive groups working in high-pressure environments would like to deal with such duties throughout the software program itself.

Lastly, the cell app may use some refinement. It froze up sometimes, and a few hyperlinks within the “Handle Work” menu have been inaccessible on cell. Streamlining the cell expertise to match the desktop model would make it way more dependable.

What I dislike about Limble:

• Establishing customized dashboard widgets proved to be a bit difficult. The technical settings and choices have been overwhelming, making it time-consuming to fine-tune the widgets and get the precise knowledge I wished.
• Reporting options weren’t as seamless as I had hoped. Whereas Limble is usually user-friendly, extracting detailed experiences from particular datasets was difficult, usually requiring me to export knowledge to Excel as a substitute of dealing with it instantly throughout the software program.

What G2 customers dislike about Limble:

“First, there’s no full audit path for activity workflows, making it onerous to attribute work completion to the proper technician, particularly when duties are assigned to a number of folks. Second, metrics like downtime and Imply Time to Restore (MTTR) are solely logged as soon as duties are closed, however some duties take weeks or months to shut, making the info outdated. It will be nice if downtime on open duties could possibly be tracked mechanically. Lastly, there’s no good scheduling module, and it’s difficult to handle activity scheduling with out altering fastened due dates or counting on handbook inputs in Excel.”

– Limble Assessment, Verified Person in Prescription drugs.

I not too long ago examined UpKeep, a mobile-first, absolutely featured CMMS designed to reinforce upkeep administration with intuitive instruments and real-time entry on the go.

I used to be notably impressed with its intuitive design, which made it simple for me to know how each technicians and requesters are onboarded. The system is straightforward to navigate, permitting new customers like myself to shortly learn to create and handle work orders with out feeling overwhelmed.

One of many standout options was its adoption metrics, which provide excessive customizability. I used to be in a position to observe how properly groups have been adopting the system and make changes as wanted.

UpKeep additionally excels with its seamless scheduling system for each preventive and reactive upkeep. The software program allowed me to simply assign, observe, and alter upkeep duties, guaranteeing that no work orders slipped via the cracks. I used to be in a position to construct and schedule duties concurrently, making the implementation course of easy—even for technicians who have been new to CMMS software program.

Actual-time work order monitoring and cell accessibility have been key highlights as properly. I may test work order statuses, replace duties, and talk with groups on the go, which significantly improved general upkeep effectivity. The centralized knowledge storage additionally enhanced collaboration by offering everybody with entry to the identical up-to-date info, decreasing miscommunication and delays.

Regardless of these benefits, I observed a couple of areas the place UpKeep may enhance. The preventive upkeep course of for bulk importing and exporting work orders wasn’t as seamless as I had anticipated. Creating a number of PMs without delay required extra steps than essential, and this course of may positively profit from some optimization.

Moreover, UpKeep’s stock administration integration could possibly be stronger. I observed the system presently lacks the power to hyperlink particular work orders with property and mechanically replace stock when buy order objects are obtained. This limitation makes it tougher to trace inventory ranges effectively and requires further handbook effort. Cycle counting additionally wants enchancment, as reconciling stock wasn’t as easy as I had hoped.

I encountered occasional glitches when saving fast filters, which may be irritating since customers would possibly have to reconfigure filters or lose their settings. This impacts the pace and ease of accessing particular knowledge.

What I dislike about UpKeep:

• I observed that the method for bulk importing and exporting preventive upkeep work orders wasn’t as seamless as I anticipated. Creating a number of PMs without delay required extra steps than essential, so optimizing this is able to make it extra environment friendly.
• I discovered UpKeep’s stock administration integration to be a bit missing. It would not mechanically hyperlink work orders with property or replace stock when objects are obtained, which makes monitoring inventory ranges extra handbook and fewer environment friendly.

What G2 customers dislike about UpKeep:

“A couple of areas for enchancment embody the PM course of for exporting and importing massive numbers of Preventive Upkeep duties, which could possibly be extra environment friendly. Updates needs to be examined with buyer assist earlier than being launched to clients. Extra consideration must be given to the kinds of industries utilizing Repairs, although the platform is bettering on this space. Moreover, higher customization choices for types are wanted.”

– UpKeep Assessment, William C.

eMaint CMMS manages work orders, preventive upkeep, scheduling, asset administration, spare components stock, situation monitoring, and extra with ease.

One of many first issues I observed was its organized system for monitoring preventive upkeep. This function is essential for minimizing machine downtime and guaranteeing upkeep duties are scheduled and monitored effectively, preserving operations on observe.

One other function that stood out to me was centralized asset administration. The flexibility to connect machine consumer manuals, work directions, sign-off types, and components check-out particulars instantly to every asset made the system extremely organized. Every little thing I wanted was in a single place, eradicating the trouble of looking out throughout numerous platforms or bodily information.

I additionally explored how eMaint integrates with stock monitoring and exterior methods, equivalent to oil evaluation labs. The seamless connection between upkeep monitoring and stock ensured that components have been obtainable when wanted, serving to to keep away from delays and improve the effectivity of upkeep operations.

Nonetheless, there have been a couple of areas the place I noticed room for enchancment. One limitation was the lack of ability to shut a number of work orders without delay. When managing a backlog of upkeep duties, the dearth of bulk closure choices could possibly be a big time sink. Equally, I observed there was no strategy to delete a number of steps when modifying procedures, which might make making large-scale adjustments extra cumbersome than essential.

I discovered that the reporting perform may gain advantage from extra flexibility when it comes to output codecs. This limitation makes it difficult to tailor experiences to particular wants or current knowledge in a approach that is extra accessible and user-friendly for non-technical customers.

Moreover, I observed that constructing superior experiences could possibly be troublesome for these with out expertise in JSON coding. The system lacks an intuitive interface for complicated reporting, which could possibly be a barrier for customers like me, who aren’t technically inclined however nonetheless have to generate detailed experiences.

What I dislike about eMaint CMMS:

• I observed that there was no choice to shut a number of work orders without delay. This made managing a backlog of upkeep duties extra time-consuming, and the lack to delete a number of steps in procedures added pointless complexity to creating large-scale modifications.
• The reporting perform lacked flexibility in output codecs. Customizing experiences to particular wants was tougher than anticipated, and producing superior experiences required JSON coding information, which could possibly be a barrier for customers with out technical experience.

What G2 customers dislike about eMaint CMMS:

“The reporting perform’s output format is proscribed. X4 may use some format upgrades, although it appears these are being addressed in X5. Moreover, the types want logic capabilities in order that when one merchandise is chosen, related fields seem. This is able to assist admins information customers extra successfully throughout the system.”

– eMaint CMMS Assessment, Philip A.

I not too long ago examined Accruent Upkeep Connection and located its seamless SAP integration for asset components ordering to be one of many standout options. This integration removes the necessity to manually observe components, making it simpler for upkeep groups to handle stock with out delays. For companies utilizing SAP for procurement, this function streamlines your entire course of.

One other spectacular side was the asset hierarchy construction, which aligns completely with preventive upkeep reliability ideas. The system gives future-forward asset configuration, permitting customers to mechanically add PM duties based mostly on the asset class. This automation helps hold upkeep schedules dynamically up to date, decreasing the necessity for handbook intervention and bettering gear reliability.

I can confidently say that the system’s strong swimsuit is cell accessibility. The cell interface is intuitive, enabling customers to trace work orders, replace upkeep duties, and handle property on the go. This function boosts productiveness, particularly for technicians working in massive services who require real-time updates and fast entry to essential upkeep info.

What I dislike about Accruent Upkeep Connection:

• I observed that the system doesn’t permit a number of value codes to be assigned to a single work order. This could possibly be a problem for organizations that have to allocate prices throughout completely different departments, making monetary monitoring much less versatile.
• Throughout testing, I discovered the notification system to be inconsistent. Some alerts for work orders and asset updates have been delayed or didn’t set off as anticipated, which may impression real-time communication and scheduling effectivity.

What G2 customers dislike about Accruent Upkeep Connection:

“The reporting function may use an improve to save lots of adjustments as soon as a discipline is added. I run experiences every day and must hold adjusting the fields, though I’ve set them to “12 months thus far.”

– Accruent Upkeep Connection Assessment, Verified Person in Equipment

One key limitation I discovered was with its measurement factors performance. Whereas the system permits for some monitoring, it lacks a devoted function for recording and analyzing vibration measurements or electrical parameters in motors. Including this functionality would allow upkeep groups to identify tendencies and take preventive actions earlier than failures occur.

One other situation I encountered was platform efficiency when dealing with massive knowledge volumes. The system sometimes skilled sluggish loading occasions when coping with in depth upkeep information, which could possibly be improved to supply a greater consumer expertise.

From an integration perspective, I noticed that the API is presently unidirectional, that means it may obtain knowledge from exterior methods however can not ship knowledge again. A bidirectional API would considerably improve its performance by permitting seamless knowledge change with ERPs and different enterprise software program.

What I dislike about Fracttal One:

• I observed that the measurement factors performance could possibly be extra superior. Whereas some monitoring is accessible, the dearth of devoted instruments for vibration measurements or electrical parameters in motors limits its effectiveness for predictive upkeep.
• The API integration is presently unidirectional, which I discovered restrictive. Whereas it may obtain knowledge from exterior methods, it can not ship knowledge again, limiting its means to totally combine with ERPs and different enterprise software program.

What G2 customers dislike about Fracttal One:

“Fracttal One may enhance the pace of loading info, as it may typically be sluggish.”
– Fracttal One Assessment, Hosayn R.

Corrigo is a complete CMMS designed to assist facility managers successfully handle work orders, asset monitoring, and vendor relationships at scale. It helps high-volume environments the place sustaining a number of property and coordinating upkeep actions is important.

Probably the most spectacular options is its means to seize and set up an enormous quantity of knowledge for bodily buildings, gear property, and each preventive upkeep (PM) and demand work. The software program allowed me to retailer detailed info on property, making it simpler to handle upkeep schedules and observe the standing of labor orders and property.

The platform’s customization capabilities stand out, because it allowed me to tailor it to suit the particular wants of various services. Whether or not it is adjusting workflows, creating distinctive asset monitoring parameters, or managing numerous kinds of upkeep duties, Corrigo offers customers the flexibleness to adapt the system to their operational wants. 

One other benefit I discovered was Corrigo’s means to offer a unified platform for budgeting and figuring out downside areas at services. By centralizing work orders, communication, and invoicing, Corrigo permits companies to trace expenditures and acquire perception into tendencies or points that could possibly be impacting their backside line. Having all of the related knowledge in a single place simplifies the method of analyzing the place the cash is being spent, serving to establish inefficiencies or areas that want consideration. 

That stated, there are areas the place Corrigo may enhance. One problem I encountered was with the twin on-call assignments. Presently, the system solely permits one technician to be assigned emergency work orders, however I imagine it will be extra environment friendly if it allowed a number of technicians with completely different specialties to obtain such duties. This function can be particularly helpful for services with numerous, multi-skilled groups the place a spread of experience is required for several types of emergency work.

Moreover, I observed that customized integrations can take longer to implement than anticipated. Whereas the method turns into smoother as soon as it begins, the preliminary setup can typically really feel drawn out. Having a sooner or extra streamlined strategy for integrations would assist customers rise up and operating with new options or exterior instruments extra shortly, saving time and enhancing general productiveness.

One other limitation I encountered was the site-specific customizations. When changes are made to the settings, they apply throughout all websites moderately than permitting customization for particular person properties. This lack of flexibility could make it troublesome to implement adjustments distinctive to particular places, notably when properties have to be reconfigured for various shoppers or necessities. It will be a precious enchancment if the platform allowed customers to use settings adjustments on a per-site foundation, offering extra management over every facility’s distinctive wants.

What I dislike about Corrigo:

• I discovered the twin on-call project limitation to be a problem. The system solely helps one technician per emergency work order, and permitting a number of technicians with completely different specialties to be assigned would improve effectivity, particularly for services with numerous groups.
• I additionally observed that customized integrations can take longer than anticipated. The preliminary implementation can really feel drawn out, so a extra streamlined strategy would enhance the general consumer expertise and scale back the time to entry new options.

What G2 customers dislike about Corrigo:

“For the reason that configuration settings are very granular, some may be troublesome to search out. It is simple to get misplaced within the quite a few tabs and menus. I imagine extra intuitive classes or a search perform for settings may make navigation simpler.”

– Corrigo Assessment, Verified Person in Development

eWorkOrders CMMS is a user-friendly resolution I’ve been testing, designed to simplify work order administration, asset monitoring, and preventive upkeep duties.

What stands out to me is its simplicity, making it a really perfect selection for companies in search of a simple platform with out an amazing set of options. That is particularly helpful for groups the place not everybody could also be tech-savvy, because the system integrates easily into every day operations with out requiring a steep studying curve. .

The question function is one other key spotlight for me. It permits for environment friendly search and evaluation of labor order knowledge, offering a fast strategy to filter and retrieve particular info. This helps managers acquire insights into work order tendencies, asset efficiency, and upkeep historical past, which might assist higher decision-making and optimize upkeep schedules for improved operations.

One function I’ve discovered notably helpful is the set off performance. It permits me to arrange alerts to inform groups at any time when a buyer creates a job by way of the shopper login. This degree of customization offers full management over notifications. Groups can specify actual occasions and dates for after they wish to be notified and select which kinds of triggers to obtain.

Nonetheless, one limitation I encountered was the dearth of customized report era. As somebody who values data-driven decision-making, I discovered it irritating that the system doesn’t permit customers to create customized experiences. Whereas the pre-designed experiences are helpful, they might not cowl all of a enterprise’s particular wants. Being able to tailor experiences to distinctive necessities would improve the platform’s flexibility.

One other space I’ve recognized for enchancment is the absence of auto-population for fields based mostly on related discipline info. Automating this course of may considerably scale back errors and save time when technicians are getting into knowledge.

Moreover, the lack of automated vendor ticketing posed a problem. Presently, when a activity requires a vendor, technicians must ship the ticket manually. I believe it will be way more environment friendly if eWorkOrders may mechanically ship these tickets on to distributors via the system, saving time and serving to to keep away from potential delays. 

What I dislike about eWorkOrders CMMS:

• I used to be annoyed by the dearth of customized report era in eWorkOrders. Whereas the pre-designed experiences have been helpful, they did not meet all of my wants, and being able to create tailor-made experiences would have significantly enhanced the platform’s flexibility.
• I observed that eWorkOrders doesn’t auto-populate fields based mostly on related discipline info. Automating this course of would save time and scale back the danger of errors, making knowledge entry extra environment friendly for technicians.

What G2 customers dislike about eWorkOrders CMMS:

“One main concern is the training curve related to utilizing the software program. For people who aren’t tech-savvy or used to working with digital instruments, it could take some effort and time to change into snug with the software program’s options and functionalities. This will result in preliminary resistance and probably decelerate the adoption course of.”

– eWorkOrders CMMS Assessment, Verified Person in Non-Revenue Group Administration

What stands out to me about Click on Maint CMMS is how easy it’s to trace work orders, repairs, and scheduled upkeep. The software program gives automated notifications for upcoming upkeep duties, which is a good function for staying proactive. These alerts be certain that upkeep duties are by no means missed.

Very quickly into testing, I spotted that the reporting module is nice. It’s extremely helpful for managing upkeep prices and streamlining price range monitoring. The software program makes it simple to trace property, together with their utilization and situation, which helps with planning for future upkeep or replacements. Moreover, with the ability to generate detailed experiences throughout the platform permits for higher evaluation of upkeep actions and prices.

Transitioning from an outdated system to Click on Maint was easy for the groups testing alongside me, with no main disruptions to every day operations. The onboarding course of was well-supported, and the transition was fast sufficient to make sure minimal downtime. This ease of integration is especially useful for companies needing to implement a brand new system with restricted IT sources.

I liked that the cell app is tremendous intuitive. It permits customers to handle work orders and upkeep duties from wherever, which is ideal for on-the-go administration, particularly for groups with discipline technicians.

Whereas it is handy, I really feel the cell expertise may gain advantage from extra superior options than these obtainable within the desktop model. 

AI, ML, and predictive upkeep options are different areas I believe could possibly be improved. If Click on Maint have been to include AI-driven insights, it may assist companies higher anticipate upkeep wants and predict when gear would possibly fail or want servicing. This is able to permit groups to carry out preventive upkeep extra effectively and keep away from expensive downtime. 

Lastly, whereas stock administration is purposeful, I imagine it may gain advantage from extra strong options. A extra complete system for monitoring stock ranges—equivalent to automated restocking alerts and integration with procurement instruments—would enhance operational effectivity. Enhancing this function would assist forestall over-ordering or inventory shortages, making venture administration extra streamlined and correct.

What I dislike about Click on Maint CMMS:

• I believe the cell app may gain advantage from extra superior options obtainable within the desktop model. Whereas it’s handy for managing duties on the go, further functionalities would make the cell expertise extra highly effective and efficient for discipline technicians.
• I observed that Click on Maint’s stock administration system may use extra strong options. Including automated restocking alerts and higher integration with procurement instruments would improve operational effectivity and streamline stock monitoring, decreasing potential delays in upkeep.

What G2 customers dislike about Click on Maint CMMS:

“I want to see extra options within the cell app, as not all of the options obtainable on the desktop model are presently accessible on cell.”

– Click on Maint CMMS Assessment, Matt T.

Integrating strong assist desk software program along with your CMMS may help you handle points sooner and hold operations operating easily.