I In contrast, Examined & Picked: 6 Greatest Procure-to-Pay Software program

My high 6 finest procure-to-pay software program suggestions for 2025

Throughout testing, I noticed how one of the best procure-to-pay software program options streamline procurement with options like buy order monitoring, bill matching, and approval automation. These instruments assist companies cut back errors, enhance money movement, and simplify provider administration.

Firms like Amazon, Coca-Cola, and Microsoft deal with 1000’s of provider transactions effectively, however you don’t should be a world enterprise to learn from P2P software program. Even smaller companies can minimize prices, cut back guide work, and acquire higher monetary management.

To assist companies of all sizes, I’ve examined and analyzed high P2P instruments. Based mostly on automation, ease of use, and total effectivity, listed below are my six finest picks for 2025.

What I search for in procure-to-pay software program

When evaluating one of the best procure-to-pay software program, I give attention to a number of key options to find out its effectiveness: 

• Finish-to-end procurement automation: I check how effectively the software program automates the procure-to-pay lifecycle, from buy requisition to bill reconciliation. Multi-tiered approval workflows, customized buy order (PO) creation, and seamless provider catalog integration are important. A rule-based automation engine ensures compliance with procurement insurance policies, whereas digital requests for quotations streamline vendor choice.
• Provider administration: I consider how successfully the software program consolidates vendor information, automates danger assessments, and streamlines onboarding workflows. Synthetic intelligence (AI)-driven provider efficiency analytics monitor pricing developments, contract adherence, and supply key efficiency indicators. Constructed-in compliance instruments assist guarantee distributors meet regulatory and environmental, social, and governance (ESG) requirements.
• Catalog and contract administration: A contract administration module should implement negotiated phrases, keep audit trails, and problem automated renewal alerts. Punchout catalogs and real-time provider pricing updates guarantee procurement groups entry the most recent product availability whereas optimizing value management mechanisms.
• Bill processing and fee automation: I assess how effectively the system automates three-way matching to validate invoices towards POs and receipts, decreasing errors and fraud. Optical character recognition (OCR) extracts bill information with machine-learning-driven accuracy, whereas accounts payable (AP) system integration ensures easy automated clearing home (ACH) transfers, wire transfers, and digital card funds. Options like dynamic discounting algorithms maximize early fee advantages, bettering money movement optimization.
• Spend analytics and price management: AI-powered spend analytics present real-time visibility into procurement expenditures, permitting monitoring of class spending, provider efficiency, and funds adherence. Predictive modeling identifies value anomalies, inefficiencies, and potential financial savings alternatives. Interactive information visualization dashboards ship actionable insights for procurement technique changes.
• Compliance and danger administration: Embedded regulatory compliance monitoring ensures alignment with the Basic Knowledge Safety Regulation (GDPR), Sarbanes-Oxley Act (SOX), Worldwide Monetary Reporting Requirements (IFRS), and ESG mandates. Automated audit trails improve monetary transparency, whereas AI-powered fraud detection algorithms flag duplicate invoices, unauthorized transactions, and high-risk vendor actions. Customizable approval workflows forestall coverage violations and unauthorized spending.
• Integration with enterprise useful resource planning (ERP) and monetary techniques: I examine how effectively the software program synchronizes with main ERP platforms to make sure real-time information consistency throughout procurement, finance, and stock modules. Representational state switch (RESTful) software programming interfaces (APIs) and pre-built connectors facilitate seamless third-party integration with eCommerce platforms, provider networks, and analytics instruments, eliminating information silos and bettering operational effectivity.

The record beneath comprises real person evaluations from our greatest procure-to-pay software program class web page. To qualify for inclusion within the class, a product should:

• Consolidate procurement info from a number of information sources
• Handle all or most operations which might be a part of the procurement cycle
• Create and implement buying insurance policies and finest practices
• Monitor monetary transactions associated to procurement
• Outline and handle procurement enterprise processes

This information has been pulled from G2 in 2025. Some evaluations have been edited for readability.

mjPRO is a procurement software program that helps companies discover the precise suppliers primarily based on class and shopping for patterns. From procurement and implementation to post-activation assist, it’s a one-stop answer for managing the complete buying course of.

Whereas testing the device, I discovered that its complete options embrace automated workflows, real-time information alternate, and seamless provider administration, which might considerably enhance procurement effectivity.

Some of the helpful features of mjPRO is its e-tendering and bid submission capabilities. The platform makes it straightforward to submit bids digitally whereas making certain compliance and protecting all tender-related paperwork organized in a single place.

What I like most about mjPRO is its automated workflow, streamlining repetitive duties for procurement and finance groups. Options like an auto-request for citation and auto-comparative assertion cut back guide effort, whereas its built-in information alternate makes communication between stakeholders easy and hassle-free.

Certainly one of my largest ache factors was the prolonged bid submission course of. Whereas the system supplied clear steerage, some steps felt unnecessarily sophisticated. 

The portal sometimes froze, requiring me to log in a number of instances. Whereas the platform typically functioned effectively, G2 customers additionally reported occasional glitches and bugs that interfered with usability.

I additionally struggled with the Excel format not working correctly, which slowed down the method even additional. Some G2 evaluations point out that the submission workflow could possibly be extra streamlined for a smoother expertise.

What I dislike about mjPRO:

• The bid submission course of felt a bit extra advanced than crucial, with a number of steps that took additional time. Whereas the system supplied clear directions, an easier course of would make issues simpler.
• The portal sometimes froze, and I needed to log in once more, which slowed issues down. I additionally had some bother with the Excel format not working correctly, one thing a number of G2 customers additionally talked about.

What G2 customers dislike about mjPRO:

“The registration and doc add course of could possibly be additional streamlined for a smoother person expertise.”

– mjPRO Evaluation, Gaurav T.

SAP Ariba is a spend administration device that automates the buying lifecycle for oblique items and companies.

Whereas testing it, I spotted that it helps streamline procurement by integrating purchases, invoices, and approvals. It additionally connects with trusted distributors globally by the Ariba Community, making it a stable platform for getting and invoicing.

One factor I actually appreciated was how simply it built-in with SAP ERP and S/4HANA. Since the whole lot synced in real-time, procurement groups didn’t have to fret about guide information entry or delays.

SAP’s buyer assist was one other massive plus. At any time when I had a difficulty, they supplied clear explanations and walked me by the answer step-by-step. G2 customers have echoed comparable constructive experiences.

That stated, getting began took time. The platform has many options, and studying how you can use them correctly requires coaching. It was not essentially the most intuitive expertise at first, so I needed to put in additional effort to get comfy.

I noticed that it handles procurement effectively, however including smarter options might make it much more environment friendly. As per G2 customers, higher server accessibility and improved AI integration might improve automation. 

One other factor that stood out was the outdated UI/UX. It felt just a little clunky, and navigation could possibly be improved. G2 customers additionally talked about that the interface must be extra user-friendly. A modernized design would make the expertise a lot smoother.

What I dislike about SAP Ariba:

• Getting began took time as a result of the platform has many options, requiring correct coaching to make use of successfully. So, I needed to put in additional effort to get comfy navigating the system.
• The UI/UX made navigation troublesome. Many G2 customers have additionally identified that the interface must be extra fashionable and user-friendly to enhance total effectivity.

What G2 customers dislike about SAP Ariba:

“It’s fairly advanced, and customers may have time to completely perceive the device. Moreover, the excessive implementation value makes it much less accessible for smaller firms and startups, main them to discover different options.”

– SAP Ariba Evaluation, Aditya B.

Coupa is an AI-driven procurement answer that automates buying workflows, decreasing the necessity for guide oversight. From each a person expertise and administration perspective, I discovered the system well-structured and environment friendly.

One of many largest benefits I noticed is how Coupa streamlines procurement. As soon as a vendor is linked, I merely find the required gadgets. After approval, the PO is mechanically generated and despatched, eliminating additional steps. This considerably reduces the workload for procurement groups, eradicating the necessity for fixed guide administration.

I additionally explored Coupa’s analytics part, which was fairly highly effective. Whereas it took me a while to completely perceive its capabilities, I appreciated the in depth classes, filters, and reporting choices obtainable.

That stated, the interface wasn’t very user-friendly. Like some G2 reviewers, I needed to spend additional time determining the place issues had been, and I can see how somebody unfamiliar with the system may wrestle initially.

I additionally seen restricted assist for catalogs and cXML invoicing. Whereas the core procurement functionalities labored effectively, there weren’t sufficient assets or steerage obtainable for these areas.

Moreover, G2 customers have raised issues about Coupa’s sourcing functionalities, provider info administration varieties, and danger modules, highlighting the necessity for enhancements in usability and adaptability.

What I dislike about Coupa:

• The interface wasn’t very user-friendly, requiring additional time to navigate and find important features. Like some G2 reviewers, I discovered that somebody unfamiliar with the system may wrestle initially.
• I seen restricted assist for catalogs and cXML invoicing, which could possibly be irritating for companies counting on these options. Whereas the core procurement functionalities labored effectively, extra assets and steerage in these areas would improve usability.

What G2 customers dislike about Coupa:

“Distributors typically discover the system difficult to navigate. Coupa has a number of screens requesting info, making it straightforward for them to lose their manner whereas accessing our type. The best way these screens are introduced may trigger confusion about who’s requesting the knowledge. My solely expertise with Buyer Assist was referring a vendor for assist, however they had been redirected again to me.”

– Coupa Evaluation, Verified Consumer in Mining & Metals.

Airbase is a procure-to-pay answer that simplifies expense administration with AI-powered automation.

Certainly one of my favourite options is how effortlessly I can snap an image of a receipt, and Airbase mechanically uploads, saves, and extracts particulars with no guide enter required.

The receipt matching function is one other game-changer. When a receipt arrives in my inbox, Airbase seamlessly hyperlinks it to the precise transaction, decreasing errors and making expense monitoring easy. No extra digging by emails or manually matching receipts.

I additionally admire the clear approval course of, customers can see precisely who’s reviewing a request, comply with up if wanted, and as soon as authorized, reimbursements are despatched straight to the account.

Bill reconciliation is fast and hassle-free, protecting vendor funds organized so I at all times know the place issues stand with out chasing down particulars.

That stated, PO requests could possibly be improved, if a request is denied, there’s no option to entry or duplicate it, forcing me to begin over from scratch, which provides pointless work, particularly for recurring purchases.

I additionally want there was an choice to bulk edit descriptions, departments, and classes as a substitute of updating every receipt individually. This might make managing giant volumes of bills far more environment friendly. G2 evaluations echo this concern, as many customers discover guide updates time-consuming.

A reminiscence perform for recurring bills would even be a incredible addition. If Airbase might keep in mind my earlier coding and descriptions, it might streamline workflows and guarantee constant transaction administration.

What I dislike about Airbase:

• The PO request course of could possibly be improved since there isn’t any option to entry or duplicate a denied request. For recurring purchases, a duplication function would save effort and time.
• I want there was an choice to bulk edit descriptions, departments, and classes as a substitute of updating every receipt individually. Managing giant volumes of bills could be way more environment friendly with this functionality. Many G2 customers share comparable issues.

What G2 customers dislike about Airbase:

“When requesting buy orders (POs) and digital playing cards, there is no such thing as a choice to return and duplicate a request. For instance, if a PO request is denied, I obtain an e-mail notification, however I can not entry the denied PO. This creates additional work, as I need to submit a brand new request from scratch.”

– Airbase Evaluation, Naor V.

Pluto is a company card and expense administration platform for MENA companies. On testing, I discovered it to be extremely helpful for managing reimbursements and automating accounts payable. 

Certainly one of my favourite options is the seamless approval workflow. It might considerably cut back back-and-forth emails and make sure that expense approvals transfer shortly and effectively.

I additionally love how the receipt seize works. Procurement groups can merely snap an image by the app, and Pluto mechanically extracts key vendor administration particulars like the seller identify, quantity, and date. It saves a lot time in comparison with guide entry.

The clear and intuitive interface makes onboarding straightforward, even for first-time customers. I didn’t want a lot coaching to begin, and navigating the platform felt pure from day one.

That stated, primarily based on G2 evaluations, I discovered that the preliminary setup with the compliance division took longer than anticipated for some companies, delaying full adoption. Streamlining this course of would enhance the person expertise.

I additionally suppose the necessary receipt add course of provides customers too little time earlier than the cardboard is mechanically deactivated. A slight extension would make issues extra versatile.

From my expertise, the cell app efficiency could possibly be improved. It sometimes lags, and smoother performance would improve usability. G2 customers have echoed comparable frustrations, noting that the app could possibly be extra responsive for higher on-the-go administration.

What I dislike about Pluto:

• Based mostly on G2 evaluations, I seen that the preliminary setup with the compliance division took longer than anticipated for some companies. Streamlining the method would vastly improve the person expertise.
• I noticed that the cardboard was mechanically deactivated if customers didn’t add receipts inside a brief window. Extending this time-frame barely would supply extra flexibility.

What G2 customers dislike about Pluto:

“What I do not like is that it takes two days for the assets to develop into obtainable after the switch is made, and funds aren’t processed and obtained by the provider instantly, which might typically trigger difficulties. Moreover, some options want enchancment relating to synchronization with Xero. I’d love for Pluto to sync in a manner that permits it to instantly course of funds for payments recorded in Xero.”

– Pluto Evaluation, Verified Consumer in Advertising and Promoting

Procurify is an AI-powered procure-to-pay answer. Whereas testing it, I appreciated its sturdy emphasis on buyer success. Their assist group is responsive, making it straightforward to get essentially the most out of the platform.

I just like the customization choices that enable companies to arrange controls like spending limits, approval workflows, person permissions, funds monitoring, and coverage enforcement tailopink to their wants. This flexibility ensures that procurement processes align completely with firm insurance policies.

The integration capabilities are spectacular! Connecting it with different techniques has been easy, which might save groups effort and time in managing procurement workflows.

The cell app is a big plus for procurement and finance groups. Whereas testing it, I seen it was very straightforward to handle purchases on the go, although I’d like to see all desktop options included within the app for a really seamless expertise.

The built-in reviews could possibly be extra highly effective. I seen that they lack the extent of granularity most finance groups want, and whereas exporting information to Excel is an choice, it requires additional effort to use filters and analyze info successfully. G2 customers have additionally reported comparable challenges with reporting limitations.

The receiving module is also improved. I want there was an choice to return rejected gadgets to the procurement queue with out retriggering the complete approval course of. This might make reordering a lot less complicated.

One other limitation I seen was the order request course of. Procurement groups typically want to consolidate a number of orders right into a single request, even when they’re destined for various services. Throughout testing, I discovered that whereas I might change the transport deal with throughout PO creation, having this selection obtainable on the preliminary request stage would forestall a number of submissions and cut back the necessity for guide checks.

What I dislike about Procurify:

• The built-in reviews lacked the depth most finance groups require, making information evaluation extra cumbersome. Whereas exporting to Excel was an choice, it added pointless steps to filter and analyze info successfully.
• The order request course of could possibly be extra streamlined by permitting a number of orders to be consolidated right into a single request upfront. This would cut back guide submissions and eradicate additional verification steps throughout PO creation.

What G2 customers dislike about Procurify:

“The one downside I’ve skilled is the lack so as to add gadgets to an order if one thing is forgotten. There isn’t a choice to edit or modify the order, solely to cancel it. Because of this, a number of order numbers are generated as a substitute of a single one for monitoring.”

– Procurify Evaluation, Vanessa V.

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